secure offsite storage

Your company is required to retain records and document archiving is your optimal solution! Documents are filed in a specific manner, either by TDW staff or your employees (under our direction) and placed in specially designed storage boxes for safe keeping. Details of each file are captured on the TDW secure database, according to your company's requirements.

Document archiving benefits:

• Effective management
  Regular reports are sent to our customers detailing all the files archived. Any movement of files is recorded and a monthly statement is available upon request recording the movement.
• Accuracy
  With our unique filing and indexing system misfiling is virtually eliminated. We can retrieve files faster than most in-house filing clerks.
• Security
  Fire - Our fire prevention facilities include pumps, tanks, sprinklers, hydrants, hose reels, hand held extinguishers and dense smoke detectors which are connected via control panels to our security office.
  
  Theft - Multiple physical deterrents have been installed. In addition, all facilities are patrolled on a 24hr basis and have a direct link to the security company's control room. 
  
  Unauthorised access - Only individuals that have been authorised by our customers and our security-cleared personnel, have access. 
  
  TDW is protected by a security company which is linked to a 24 hour control room. The service includes patrols and escorts when requested and armed response 24 hours a day. A fire prevention inspection is carried out regularly, in order to achieve a satisfactory standard in fire safety.
• destruction
  Each box is allocated a destruction date according to the laws that govern them and our customers’ stipulations. Prior to this date, you will be provided with a printout of all the files flagged to be destroyed. Only with your written authorisation will we proceed to eliminate these files.